You must ensure that workers under your control (including sub-contractors and workers engaged by them) understand and comply with applicable WHS legislation and associated regulations.

Prior to conducting activities in base building areas, Tenants are to ensure that their contractors:

• Are inducted to, and acknowledge, Investa’s rules prior to commencing works. This process takes approximately 20 minutes to complete and will only be conducted with prior arrangement. Rules and requirements for working in base building areas are available in the Contractor Induction Manual.
• Provide Safe Work Method Statements for review and acceptance.
• Comply with all reasonable safety directions provided by Investa.
• Are appropriately licensed and/or trained to conduct the works that they are completing.
• Contractors and their Workers who fail to observe the requirements of applicable WHS legislation may be required to leave the workplace. Workers who do not also comply with any reasonable instructions issued or requested by an Investa employee or their designate, may also be asked to cease works or leave site.

1. WHS risks are assessed and controlled to ensure workers, visitors, base building infrastructure and other tenants remain safe.
2. Adequate supervision of workers is provided (including any sub-contractors, consultants, visitors) to ensure their compliance with applicable WHS and Environmental legislation and associated regulations.
3. Must ensure adequate management processes are implemented for handling, storage or transport of plant and substances
4. Participate in Safety Health and Environmental consultation meetings/processes as required by Investa.
5. Notify the Building Management Team when planning to undertake any works that may require shut down or isolation of any of the following services:
   • • Fire Systems
     • Electrical Systems
     • Water Systems
     • Air conditioning systems.
6. Ensuring that safe means of access and egress to the work area is maintained.

Should you wish to carry out day-to-day repairs or maintenance within your tenancy, we encourage you to engage the preferred vendors, consultants and technicians of Investa to perform the works. Our contractors are familiar with the building’s systems and safety requirements and are already site inducted, which is advantageous when planning or performing works.

The preferred vendors of Investa can be engaged via either of the following methods:

• By submitting an Investa Connect Help Desk request – Building Management will then liaise with the vendor on your behalf to arrange for the works to be carried out. Building Management will seek your approval regarding associated costs, which would then be re-charged to you as a sundry charge on the monthly rental invoice, or
• By contacting the vendor, technician or consultant directly and arranging the required tenancy works. The contractor, technician or consultant can then invoice you directly.

When undertaking fit-out works where activities extend to common areas or base building services; the work is occurring in the base building and that all requirements apply as noted in the section Works Undertaken by Tenant Vendors in the Base Building.

Work practices which are unacceptable under, or are in breach of, the terms of applicable WHS and Environmental legislation and regulations, will not be tolerated by Investa. Any contractor engaged by a tenant of Investa who fails to observe the provisions of applicable WHS and Environmental legislation and any associated regulations, may be required to leave the workplace unless the unacceptable conduct or breach is immediately rectified.

It is recommended that the base building consultants are engaged by the tenants for Building Certification and Accessibility consultancy services regarding CDC and other Council applications for tenancy fitout works.

Further information relating to tenant requirements during fit outs and alterations can be found in the Tenant Fit out and Minor Alterations Guide which should be thoroughly read and understood prior to commencing design or alteration works

Emergency Response Procedures and training are essential to the life safety of all building occupants during times of emergency. You have specific obligations and are required to participate in the ongoing emergency management program which includes regular building evacuation and emergency planning training.

There is an obligation for all tenants to:

• Implement emergency procedures to address emergencies occurring in areas under their control (in their own tenancy).
• Ensure staff participate in emergency evacuation exercises.
• Provide enough numbers of wardens from each level within your tenancy.
• Ensure these wardens attend 6 monthly warden training.
• Ensure that a warden attends the annual Emergency Planning Committee meeting.
• Advise the Building Management Team if they are required) to install life support systems (prior to occupancy or installation, as applicable). The definition of life support systems are as per the regulatory requirements applicable to our energy retailers, under the National Energy Retail Rules.

Each tenant is required to nominate a ‘Tenant Responsible Person’ (TRP) to coordinate contacts within your tenancy to meet the obligations described in this document.

Please provide the contact details for the Tenant Responsible Person to the Building Management Team. Our service provider (Hendry) will then provide the Tenant Responsible Person access to our on-line administration system and guide them through the process.

Floor wardens are responsible for the coordination of your staff and communication with the building’s Chief Warden during emergency situations. Each tenancy is required to nominate enough floor wardens to perform these duties (guidance will be provided by our service provider).

Once the Tenant Responsible Person has been assigned, they will be asked to provide a list of Floor Wardens including their locations and contact details. The Tenant Responsible Person will be then required to maintain the register on an ongoing basis to ensure that the warden lists are kept up to date.

Wardens are required to attend training every 6 months and will be sent a reminder of the planned training dates and times via our web-based platform and via the tenant broadcast system.

Additional Training

Additional warden, bomb threat or fire extinguisher training can be arranged. If you require these services, you may contact the Building Management Team via the Investa Connect Help Desk, who can arrange this with our preferred service provider. Costs are on-charged to you as a sundry charge on the monthly rental invoice.

Every Investa building has an Emergency Control Organisation (ECO) to respond during times of emergency. For specific details on the accountabilities of this committee, please contact your property manager. The buildings emergency control organisation (ECO) is comprised of:

• Chief Warden (Facilities Manager).
• Deputy Chief Warden (Property Manager).
• Communications Officer (Duty Security Officer).
• Emergency Executive (Senior Facilities Manager and Facilities Manager).
• Engineering Coordinator (Facilities Manager)
• Wardens (appointed by the Tenant’s Management and/or the EPC member representing the respective tenant).
• Runners (Building Management Team Staff).

Every Investa building has an Emergency Planning Committee (EPC), which meets at least once every 12 months to provide oversight to emergency planning processes. For specific details on the accountabilities of this committee, please contact your Property Manager.

The building emergency planning committee (EPC) is comprised of:

• Emergency Executive / Coordinator (represented by the Senior Facilities Manager and Facilities Manager).
• Chief Warden (Facilities Manager)
• One representative of each of the occupant groups (commercial tenants).
• Evacuation Services (consultant/advisor).

All Investa properties have an Emergency Procedures Manual (EPM) that is specific to the building that provides detailed information on emergency planning, policies and procedures for the building. Electronic copies of the Emergency Procedures Manual can be requested from building management and will also be available to all wardens via our online administration system.

Evacuation diagrams are provided in common areas of all floors. These diagrams provide the location of fire equipment within common areas and egress paths from the location of the diagram as well as the location of the assembly area and egress path from the building to the assembly area.

In the case of an emergency all wardens are required to be identifiable using red (for wardens) and yellow (for floor wardens) helmets. These are usually located in a fire cupboard on each floor in the common areas of the building. Please contact building management if you require more helmets for your wardens.